Management Assistant Business Services

We are currently hiring a Management Assistant Business Services to join Ahold Delhaize European Business Services. As a valuable member of our team, you will provide comprehensive administrative and operational support to EBS management while efficiently managing business documentation, office coordination and local operations for AD EBS Serbia.

Key focus areas of your role

• Provides administrative and operational support to EBS management, coordinates daily business activities, monitors the implementation of agreed activities, and serves as the primary local contact person for operational matters regarding the business operations of the legal entity AD EBS Serbia
• Coordinates creation and management of business documentation, corporate correspondence, records, and reports, as well as the organization of meetings; maintains documentation and ensures the timely availability of business information and local administrative records
• Coordinates workspace planning and organization, employee seating arrangements, office relocations, and the procurement of office equipment, office supplies, and other workplace support services to ensure the efficient functioning of office operations
• Coordinates activities related to business travel, new hire onboarding organization, creation of purchase orders, invoice processing, and onboarding preparation; maintains local administrative records for matrix team employees without a local line manager, and handles other operational activities necessary for the efficient functioning of AD EBS Serbia
• Coordinates collaboration with internal support functions, external service providers, and regional teams to ensure the efficient delivery of local support services and the resolution of operational issues
• Maintains operational documentation, prepares reports, monitors the progress of operational activities, and proposes process improvements to increase the efficiency, standardization, and quality of local support services

The ingredients you bring

• High school diploma - general administration, economy or other relevant area
• At least 2 years of experience in office coordination, business operations, management support, office space coordination, operational support or other similar operations
• Excellent communication skills in English, with the cultural awareness needed to manage international stakeholders across various markets
• Familiar with MS Office package
• Aside from this, a problem-solving mindset, adaptability, a proactive approach, and a strong sense of teamwork will take you far.